Privacy Policy

Effective date: July 16, 2026

XP Gathering ("XP Gathering," "we," "us," or "our") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains what we collect, how we use it, and the choices you have when you visit xpgathering.com (the "Site") or interact with our network.

Who we are

XP Gathering is a national peer network for Executive Pastors and second-chair leaders, operated as a 501(c)(3) nonprofit ministry. If you have any questions about this policy, you can reach us at info@xpgathering.com.

Information we collect

Information you give us. When you fill out a form on our Site, such as a contact, coaching interest, cohort application, or partnership form, we may collect your name, email address, phone number, church or organization name, role or title, and any information you choose to include in a message.

Giving information. If you give or partner with us financially, your payment is processed by our third-party payment and donation providers. We receive confirmation and basic details of your gift, but we do not store your full payment card numbers on our systems.

Information collected automatically. Like most websites, we automatically collect certain technical information when you visit, such as your IP address, browser type, device information, pages viewed, and how you arrived at our Site. We collect this through cookies and analytics tools.

How we use your information

We use the information we collect to:

  • Respond to your inquiries and follow up on your interest in our programs.
  • Provide, operate, and improve our network, resources, and events.
  • Communicate with you about gatherings, coaching, resources, and updates you have asked to receive.
  • Process and acknowledge gifts and partnerships.
  • Understand how our Site is used so we can make it better.
  • Comply with legal obligations and protect the rights and safety of our community.

How we share your information

We do not sell your personal information. We share it only in these limited situations:

  • Service providers. We use trusted third parties to run our Site and ministry, such as our website platform, analytics providers, email and communication tools, and payment or donation processors. They may access your information only to perform services for us.
  • Legal reasons. We may disclose information if required by law, or to protect the rights, property, or safety of XP Gathering, our community, or others.
  • With your direction. We may share information when you ask us to, or when you submit it for a purpose that involves sharing.

Cookies and analytics

We use cookies and similar technologies to keep the Site working properly and to understand how visitors use it. We use Google Analytics to collect aggregated, mostly anonymous usage data. You can control cookies through your browser settings, and you can opt out of Google Analytics using the tools Google provides. Turning off cookies may affect how some parts of the Site work.

Data retention

We keep your personal information only as long as we need it for the purposes described in this policy, to maintain our relationship with you, or as required by law. When we no longer need it, we take reasonable steps to delete or de-identify it.

Your choices and rights

You may ask us what personal information we hold about you, ask us to correct or update it, ask us to delete it (subject to any legal record-keeping we are required to maintain), and unsubscribe from our emails at any time. Depending on where you live, you may have additional rights under laws such as the California Consumer Privacy Act (CCPA) or the General Data Protection Regulation (GDPR). To exercise any of these rights, email us at info@xpgathering.com and we will respond within a reasonable time.

Children's privacy

Our Site and network are intended for ministry leaders and are not directed to children under 16. We do not knowingly collect personal information from children. If you believe a child has provided us information, please contact us and we will delete it.

Third-party links

Our Site may link to other websites, such as event registration, giving platforms, podcast hosts, or partner resources. We are not responsible for the privacy practices of those sites, and we encourage you to review their policies.

Security

We take reasonable measures to protect your information. No method of transmission or storage over the internet is completely secure, however, so we cannot guarantee absolute security.

Changes to this policy

We may update this Privacy Policy from time to time. When we do, we will revise the effective date at the top of this page. Significant changes may be communicated through the Site or by email.

Contact us

If you have questions or requests about this Privacy Policy or your information, contact us at info@xpgathering.com.